Frequently Asked Questions (Admission during extraordinary period)

Must the Academic Committee review an admission application if there are no open spots in the program?

No. It is sufficient for the Academic Committee to inform applicants via email that all spots in the program for the corresponding academic year have been filled.

Can the Academic Committee admit an applicant who has signed a pre-doctoral contract or whose contract is contingent upon enrollment if there are no vacancies in the program?

Yes. During a special admission period, an applicant may be admitted even if there are no vacancies.

What criteria should the Academic Committee use to allocate available spots?

The Academic Committee may apply one of the following criteria:

1. Process admission applications strictly in the order in which they were submitted.

2. Group admission applications received during a specific period (established by the Committee itself) and review them all together at a single meeting. If there are more applications than available spots, applicants must be ranked to determine who is admitted to the program.

Can a waiting list be created if there are more applications than available spots?

Yes, if the Academic Committee so decides.

Can the applicant correct errors in the application, and within what timeframe?

Yes, the applicant has the right to correct errors within the timeframe established by the Academic Committee (at least 5 school days is recommended).

Can a decision by the Academic Committee be appealed?

Yes. If an applicant is not admitted to the program, they must be given a period of 5 academic days to file an appeal with the Academic Committee, beginning the day after notification. The Committee must issue a decision within a maximum of 10 academic days.

An appeal against the Academic Committee’s decision may be filed with the Quality Assurance Committee for Doctoral Studies within 5 school days, starting the day after notification. The Committee must issue a ruling within a maximum of 30 school days.

What is the deadline for completing enrollment once admitted during the special admission period?

5 academic days from the admission date indicated in the admission letter.

How must the Academic Committee communicate its decision?

Decisions must be issued using the standard form provided by the Doctoral School and sent to the applicant via registered email through the Her@ldo platform.